Sample email to send to users before their Outlook profile is reconfigured


Note: This text should be sent in an email message to your end users the day before their Outlook profiles are scheduled for reconfiguration.


Dear Outlook user,

This message is to let you know that your Outlook profile will be automatically reconfigured to connect to our new email system on XXXXXX/xxxxxxx (replace this text with the date/time that you have scheduled for the profile configuration).

The process will also include automation for reattaching any PST files and bringing over the cached autocomplete addresses from your previous profile into your new profile.

At the date and time specified, a pop-up window will appear on your desktop, displaying our company logo and a "Welcome to DeploymentPro" message.

We've provided you with step-by-step instructions to help you reconfigure your Outlook profile. We recommend that you print these instructions so that you can refer to them when it's time to reconfigure your profile.

The pop-up window you will see will look something like this: (replace this screen with your company logo)


Once you click on Next, the subsequent page will prompt you to select your credentials.


  • Add your Destination email password in the Password field and click on the Next button.



Once your credentials have been validated, you will see a page that looks like this:


You can now begin your Outlook profile reconfiguration by clicking on the Next button.

If you do not have Outlook open, the profile configuration will proceed.

If you currently have Outlook open,  you will see this:


You should then click on the Close the Application(s) button. Outlook and Skype for Business/Lync will be closed for you, and the profile configuration will proceed.


The configuration could take several minutes. During this time, your new profile is being created based on your previous default profile. Here's what is actually happening:

  • Any PST files that were attached to your previous default profile are reattached to the new profile.
  • Autocompletes (cached addresses) are imported over to the new profile.

Once the new profile has been created, you will see something like this: 


Click on the Finish button to launch Outlook. Your new profile will be configured to access the new Destination email system.


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