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Which Migration License Do I Need?

This article outlines which MigrationWiz licenses are required for specific migration types, as well as details on what each type of license migrates. In most cases, licenses are based on the source item type when determining which specific migration license is required. The following list covers most cases; it is recommended to review the entire article to ensure your migration scenario is using the correct migration licenses.

  • To migrate a user’s mailboxes, archives, and documents, choose the User Migration Bundle license.
  • To migrate Teams accounts, choose the Collaboration (Per Team) license.
  • To migrate individual mailboxes, choose the Mailbox Migration license.
  • To migrate public folders in Exchange/Exchange Online, choose the Public Folder license.
  • To migrate projects involving SharePoint Online or Google Shared Drives, choose the Shared Document license.
  • For Microsoft 365 Tenant-to-Tenant migrations, choose the Tenant Migration Bundle license.
  • For GCC High licenses please see the bottom of the article.
  • For Active Directory including Entra ID migrations choose the MigrationWiz Active Directory license.
  • For PowerSyncPro licensing options see Which PowerSyncPro License Do I Need?.

Important

This does not migrate Teams Private Chat.

License Details

This section describes each type of license, as well as the migrations each one applies to.

User Migration Bundle MigrationWiz Licenses

User Migration Bundle licenses provide unlimited data for a single individual user account. 

This license migrates:

  • Mailboxes
  • Documents
  • Personal archives (Exchange/Exchange Online as a source only)

Additional functionalities:

  • Supports configuring Outlook profiles after migration
  • Supports Microsoft 365 Tenant to Tenant Coexistence

This license type must be applied to a single user and will migrate their accounts and data. The license will be consumed at the rate of one license per user being migrated and cannot be applied to multiple users.

Important

The User Migration Bundle must be manually applied to the users in your project before it can be used to perform a migration. All other migration licenses are applied automatically when submitting a migration job. For steps on how to apply a User Migration Bundle license see Applying User Migration Bundle Licenses.

The User Migration Bundle license can be used for the following migration scenarios:

Office365 as the source

Exchange On-Premise/Hosted Exchange as the source

Google Workspace as the source

Other migration types

Personal archive/PST migrations:

Office 365 as the source

Exchange On-Premise/Hosted Exchange as the source

Google Workspace as the source

PST migrations

Document migration guides where User Migration Bundle applies:

Office365 (OneDrive as the source)

Google Workspace (Google Drive as the source)

Other source migration guides for User Migration Bundle

Mailbox Migration MigrationWiz Licenses

Mailbox Migration licenses are best used for mailboxes under 50 GB with no documents or archive mailboxes to migrate; each license will migrate up to 50GB. A single license gives you the ability to migrate a single mailbox to a single Destination. A mailbox license will grant up to 10 passes per mailbox.

This license does not support the use of downloaded BitTitan software such as DeploymentPro. 

Here are some examples to help explain how mailbox licenses work:

  • You cannot migrate ten 5GB mailboxes using a single license.
  • You cannot use each pass to migrate a different mailbox.
  • Each pass must be performed against the same mailbox.
  • When the license limit is reached, the migration will stop. To continue, you must purchase additional licenses. Then you can resubmit the item for migration. The migration will begin where it left off.

If only migrating mailboxes (not including archive mailboxes), you can use the Mailbox Migration MigrationWiz licenses for the following scenarios:

Office365 as the source

Exchange On-Premise/Hosted Exchange as the source

Google Workspace as the source

Other mailbox migrations types

Shared Document MigrationWiz License

The Shared Document license applies to any document migration projects involving SharePoint Online or Google Shared Drives (with the exception of SharePoint Online to Google Drive, which utilizes the User Migration Bundle). This license type migrates up to 50GB, or 100GB of data depending on the license size purchased. 

This license does not support the use of downloaded BitTitan software such as DeploymentPro.

Use this license for these migrations:

O365 as the source (SharePoint Online)

Google Workspace as the source

Other source migration guides for shared document licenses

Tenant Migration Bundle MigrationWiz License

The Tenant Migration Bundle is a bundled license specifically for a Microsoft 365 Tenant-to-Tenant migration. Each bundle includes:

  • One User Migration Bundle (UMB) license
  • One Flex Collaboration License (FCL) for Teams (Does not include Teams Private Chat) or SharePoint Online project.

Important

Each UMB license migrates an unlimited amount of mailbox and OneDrive data for a single user. The FCL is licensed on a per-Team or per-SharePoint library basis, and each license can migrate up to 100GB of Teams or SharePoint data.

This license bundle is intended to be used for moving or consolidating Microsoft 365 tenants, as it will migrate most Microsoft 365 workloads. This includes Microsoft Teams to Teams or Microsoft SharePoint Online to SharePoint Online migrations.

This license is sold directly through our Sales teams, as well as through our global distribution partners. Please contact them for pricing and deployment.

User Migration Bundle: 1 license per user.

Flex Collaboration License: 1 license per team or per document library. If there are not enough Flex Collaboration licenses across the purchased bundles, additional Collaboration or Shared Document licenses will be needed. Collaboration and Shared Document licenses may be purchased through the BitTitan storefront.

Tip

Each FCL may be used for SharePoint Online or Teams data.

This license does not migrate Public Folders.

The Tenant Migration Bundle can be used for the following scenarios:

Public Folder MigrationWiz License

The Public Folder license is for use only in Exchange/Exchange Online public folder migrations. Each license will migrate up to 10GB of data per single Exchange source environment. Public folder migration licenses should be purchased based off the estimated total amount of data to be migrated for the project.

This license does not support the use of downloaded BitTitan software such as DeploymentPro. 

To estimate the number of Public Folder licenses needed, see Estimating the Required Public Folder Migration License Count.

Use this license for these migrations:

Collaboration (per Team) Migration MigrationWiz License

The Collaboration (per Team) Migration license is used only for Microsoft Teams migrations and will migrate up to 100GB. This license type will apply automatically if the correct number of licenses exists in your account. 

If more than 100GB of data per team is being migrated, purchase enough licenses to cover the total amount of data being migrated. For example, if you have six teams and two of them have 200GB of data, you will need to purchase 8 licenses. 

This license does not support the use of downloaded BitTitan software such as DeploymentPro. 

Use this license for these migrations:

Mailbox Licenses vs. User Migration Bundle Licenses

The User Migration Bundle license is the most commonly used MigrationWiz license. Each license must be applied to a single specific user and covers mailboxes, archives, and documents. Additionally, User Migration Bundles allow the users to configure their Outlook profiles using DeploymentPro.

Mailbox licenses are used for mailbox-only migrations, and are generally only applied to mailbox-only migrations These licenses are not directly applied to users and are automatically consumed by MigrationWiz.

Active Directory MigrationWiz License

Use the MigrationWiz Active Directory license for the following migration scenarios:

GCC High Guides

Use the User Migration Bundle license for the following migration scenarios:

Office365 as the source

Exchange On-Premise/Hosted Exchange as the source

Google Workspace as the source

Document migration guides where User Migration Bundle applies:

Office365 (OneDrive as the source)

If only migrating mailboxes (not including archive mailboxes), you can use the Mailbox Migration MigrationWiz licenses for the following scenarios:

Office365 as the source

Exchange On-Premise/Hosted Exchange as the source

Google Workspace as the source

Use the Shared Document MigrationWiz license for the following migration scenarios:

O365 as the source (SharePoint Online)

Use the Tenant Migration Bundle MigrationWiz license for the following migration scenarios:

License Coupons

Generate/Transfer a License Coupon

You can generate/transfer licenses from one workgroup to another, or from one account to another in MSPComplete by generating a coupon and then redeeming it in the desired workgroup or account.

Follow these steps to generate a license coupon:

  1. Select the workgroup on the top of the left navigation pane.
  2. Click Settings on the left navigation pane.
  3. Click the Coupons tab, and then click Generate Coupon.
  4. Enter this information into the form:
     
Detail Description
Coupon name Enter a name for the coupon.
Selected licenses Select the group of licenses from which the coupon will be extracted.
Number of licenses included. Enter the number of licenses to include in the coupon.
Email address to be notified.

Enter the email address of the coupon recipient.

Important

This field is optional. If you don't enter an email address, then you must manually send the coupon code to the other party.
  1. Click Generate Coupon Code.
  2. If you entered an email address to be notified, then the recipient will be notified of the coupons generated and can redeem them at any time. 

Redeem a License Coupon

To redeem a coupon for MigrationWiz licenses:

  1. Log into MigrationWiz.
  2. Ensure you are in the correct Workgroup.
  3. At the top right, click on the account name.
  4. Select Redeem Coupon.
  5. Enter the coupon code.
  6. Select Apply.
  7. The coupon has now been redeemed.
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